Operations Assistant Manager - Ooca Clinic

The Operations Assistant Manager manages and executes the day-to-day operations of Ooca Clinic and company administration. Responsibilities include overseeing clinic operations, procurement, reporting, and executive event support. The role requires end-to-end ownership of tasks from planning to completion, ensuring smooth workflows, compliance with protocols, and efficient resource management. Candidates must be systematic, detail-oriented, and able to manage multiple priorities effectively.

Ensure smooth clinic operations and protocol compliance

Manage provider schedules, appointments, and patient flow

Manage company administrative and office operations

Own the end-to-end procurement process

Prepare daily, weekly, and monthly operational reports

Coordinate clinic staff and healthcare provider schedules

Monitor patient feedback and complaints

Maintain clinic and company documents and licenses

Own assigned Operations and Administration projects

Plan and execute special events for the CEO

Bachelor’s degree in Business Administration, Operations Management, or Healthcare Management

3–5 years of experience in Operations or Clinic Operations

Strong ability to manage multiple tasks and prioritize effectively

Strong analytical and reporting skills with proficiency in Excel or Google Sheets

Comfortable using AI tools for data management and reporting

Hands-on, detail-oriented, and strong problem-solving skills

Strong communication and coordination skills

Experience in Healthcare or Clinic Operations is a strong advantage

Good command of English, both written and spoken

Not specified in the source