Executive Assistant

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior-level managers and C-suite executives. This role involves managing complex calendars, coordinating meetings, arranging travel logistics, and handling expense reports. Beyond traditional support, you will play a key role in enhancing the departmental experience by organizing team communications, planning team-building activities, and fostering a positive work environment. You will act as a liaison between executives, managers, and external partners, ensuring smooth operations and prioritizing matters effectively.

To succeed in this position, you must demonstrate exceptional time management, organizational, and communication skills. You will work autonomously while maintaining a high level of discretion when handling sensitive information. The role requires flexibility and the ability to collaborate with other EAs and cross-functional teams to achieve organizational goals. Your contributions will ensure the smooth operation of senior leadership activities while driving initiatives that promote employee engagement and collaboration.

• Manage calendars and schedules for executives to ensure efficient time management
• Coordinate and prepare for meetings, including agendas, materials, and follow-ups
• Arrange comprehensive travel logistics, including visas, flights, hotels, transportation, and meals
• Prepare and submit accurate and timely expense reports
• Draft, format, and proofread internal and external communications, such as memos, emails, presentations, and reports
• Act as a liaison between executives, managers, employees, and external partners
• Keep senior managers informed of time-sensitive and priority issues
• Prepare weekly, monthly, or quarterly reports as required
• Handle personnel-related tasks, including TH visa processing, 90-day reports, and tax returns
• Organize and lead team communications to ensure alignment and transparency
• Plan and execute team-building activities, offsite events, and celebrations
• Support initiatives that promote a positive and inclusive work environment
• Work closely with the EA team to align executive schedules and priorities
• Support cross-department meetings, events, and projects while considering global calendars and time zones
• Serve as the point of contact for Agoda’s management to streamline workflows and priorities

• 4+ years of experience in a similar role providing executive-level administrative support in a fast-paced environment
• Bachelor’s degree in HR, Business, or a related field is preferred
• Must hold Thai nationality as visa support is not provided for this role
• Experience supporting several Executives at one time is highly desirable
• Familiarity with IT operations and a tech-driven work environment
• Strong calendar management skills with the ability to prioritize, troubleshoot, and make scheduling decisions independently
• Excellent verbal and written communication skills in both English and Thai
• Highly organized with exceptional time management skills and the ability to work autonomously
• High level of discretion and the ability to handle sensitive information with confidentiality
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Confident communicator with the ability to build relationships and interact comfortably with senior stakeholders
• Strong writing, editing, and proofreading skills
• Resourceful problem-solver with a proactive mindset and sense of urgency
• Highly flexible with the ability to work with other EAs, different teams across the company, and sister companies