Office Administrator Associate

This role focuses on ensuring the smooth and efficient operation of the office environment. You will be responsible for managing reception duties, overseeing administrative functions, and maintaining office facilities to ensure they are in good working condition. The position requires coordinating with various internal teams, including Finance and Thailand ICS, to handle office payments, access card management, and logistics. Additionally, you will play a key role in maintaining office cleanliness, security, and safety standards, acting as a Floor Warden when necessary. This is a hands-on role requiring a proactive approach to problem-solving and a commitment to supporting the daily operations of the office team.

You will act as the primary point of contact for office-related inquiries and tasks, ensuring minimal disruption to daily business activities. This includes managing deliveries, coordinating office activities, and liaising with building facilities management to address maintenance and cleanliness issues. The ideal candidate will be resourceful and organized, capable of handling confidential information with discretion while managing multiple priorities effectively.

• Oversee reception duties and ensure operations run with minimal interruption
• Manage administrative functions and assist with clerical tasks as assigned
• Maintain office facilities, including photocopiers, door access devices, and pantry equipment
• Ensure sufficient stock of office supplies, stationary, and beverages
• Manage tea-lady services and coordinate with building facilities management on cleanliness
• Act as Floor Warden and oversee security and safety measures
• Manage office access cards for new joiners, resigned staff, and visitors
• Coordinate with the Finance team on payment processes and raise purchase orders in Alibaba system
• Manage logistics for messenger, DHL, and other deliveries
• Coordinate office activities and handle general office repairs and upkeep

• Possess a minimum Diploma or Private Secretarial Certificate
• Have 2-3 years of working experience
• Demonstrate the ability to handle confidential and sensitive materials professionally
• Be independent, meticulous, and maintain a high level of professionalism
• Exhibit a mature, responsible, and hard-working personality
• Be able to prioritize tasks and multi-task effectively
• Be resourceful and well-organized
• Be highly proficient in Microsoft Office, particularly Excel and PowerPoint
• Possess excellent verbal and written communication skills