Finance & Administration Coordinator

The Finance & Administration Coordinator supports finance, procurement, invoicing, reporting, and administrative coordination for data center maintenance operations. Duties include tracking purchase requests and invoices, maintaining work orders and other records, monitoring maintenance spend, preparing reports, updating CMMS records, and coordinating maintenance activities with site teams, client representatives, and vendors.

The successful candidate should have at least two years of relevant experience in finance administration, procurement support, facilities administration, contract administration, or operational reporting. Familiarity with data center or mission-critical environments, purchase-to-pay processes, Excel, CMMS, procurement platforms, invoice systems, and reporting dashboards is advantageous. A relevant diploma, certificate, or degree is required.

• Support finance, procurement, administrative, and reporting activities aligned with client SLA and KPI requirements
• Track purchase requests, invoices, approvals, maintenance spend, and supporting documentation
• Coordinate maintenance scheduling, vendor attendance, service documentation, and work close-out with site teams and vendors
• Maintain work orders, purchase orders, invoices, vendor documents, maintenance reports, inspection records, and other documentation
• Prepare reports, update CMMS records, collate completed-work evidence, and support governance meetings

• At least 2 years of relevant finance administration, procurement support, facilities administration, contract administration, or operational reporting experience
• Strong finance administration, procurement support, invoice tracking, and document control skills
• Understanding of facilities maintenance administration, purchase-to-pay processes, and operational reporting
• Strong organization, follow-up, workload tracking, communication, and stakeholder coordination skills
• Proficiency in Microsoft Office, particularly Excel and reporting templates