Executive Assistance and Secretariat Team Leader - Central Pattana

This role involves managing the operations of secretaries and serving as a central connector between operational project teams and the Finance department. You will develop management dashboards, monitor corporate project portfolios, and ensure initiatives align with budgeted expenditures. The position requires managing the Head of ESD's complex calendar, coordinating high-level meetings, and handling executive correspondence with precision.

You will establish standardized project management frameworks and KPIs across business units. The role demands strong organizational skills to prioritize critical issues and follow up on action items. You will act as the primary point of contact for the Head of ESD's office, strategically managing schedules and resolving conflicts proactively.

• Establish and maintain standardized project management frameworks, templates, and KPIs across business units
• Monitor the corporate project portfolio to ensure initiatives stay within scope, meet deadlines, and align with budgeted capital expenditures (CAPEX) and operating expenses (OPEX)
• Act as the central connector between operational project teams and the Finance department to ensure accurate cost-tracking and resource allocation
• Develop and maintain consolidated management dashboards highlighting project health, financial variances, and business unit performance for the Head of ESD
• Manage agendas, prioritize critical issues, and follow up on action items assigned by the Head of ESD to various department heads
• Act as the primary point of contact for the Head of ESD's office, strategically managing, prioritizing, and optimizing the complex calendar
• Coordinate high-level executive meetings, Steering Committee sessions, and Board preparation, drafting agendas and recording precise minutes
• Manage incoming and outgoing executive correspondence, drafting, proofreading, and formatting formal memos and business letters

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field
• 5+ years of experience working in a corporate PMO environment, or a Secretary who can perform PMO role in Finance and Accounting
• Proficiency in MS Office, especially in PowerPoint and Excel
• Good command in English skills
• Ability to drive a car and visit Central Pattana department stores throughout Thailand as required

• Strong organizational and prioritization skills
• Excellent communication and interpersonal skills
• Ability to work independently and manage multiple priorities effectively