Executive Assistant to the CEO

Giant Pumpkin is hiring an Executive Assistant to the CEO to support day-to-day operations at a fast-growing global retail media technology company based in Bangkok. The role involves managing the CEO's calendar, preparing meeting agendas and follow-ups, coordinating with internal teams (Finance, Innovation, Deployment, Support, BD), drafting communication, and tracking progress on strategic initiatives. The position also includes preparing materials for board meetings, workshops, and client presentations, occasional personal assistance tasks, and interaction with senior external partners, clients, investors, and board members.

The role requires a minimum of 10 years of experience as an Executive Assistant or in a similar senior support role, exceptional English communication skills, strong organisation and time-management abilities, and the capacity to manage complex schedules across multiple time zones. Candidates should be tech-savvy, discreet, calm under pressure, and comfortable coordinating with senior stakeholders.

Manage the CEO's calendar and ensure effective use of time across multiple time zones

Prepare meeting agendas, follow-ups, and materials for board meetings, workshops, sales sessions, and client presentations

Coordinate communication with internal teams including Finance, Innovation, Deployment, Support, and BD

Track progress across multiple strategic initiatives and ensure follow-through on tasks and deadlines

Handle sensitive and confidential information, and interact with senior external partners, clients, investors, and board members

Minimum 10 years of experience as an Executive Assistant or in a similar senior support role

Exceptional English communication skills — written, spoken, and professional in tone

Highly organised with strong time-management and prioritisation abilities

Tech-savvy and comfortable learning new systems (Google Workspace, Slack, Xero, Airtable, CRM tools)

Strong sense of ownership, discretion, and ability to maintain confidentiality